Accounting Service Agreement

Scope of Services

The Service Provider agrees to provide bookkeeping, accounting, and related administrative services at the Client’s request. Services may include, but are not limited to:

- Bookkeeping and data entry
- Bank and credit card reconciliation
- Payroll processing
- HST/GST reporting
- Financial reporting
- Year-end bookkeeping preparation - Ensuring all records are complete and ready for the external accountant to prepare and file income tax returns (T1/T2).

Hourly Rate
All services are billed at $60.00 per hour, plus applicable taxes. Training is billed at $100 per hour.

Payment Terms
Invoices are generally issued weekly and payment is due upon receipt.
Unless otherwise arranged, payment will be automatically withdrawn from the Client's chequing account on file. Clients paying by Interac e-Transfer must send payment within 7 days of the invoice date.
Payments made by credit card are subject to a 2.9% + $0.25 processing fee.
Accounts 30 days overdue are subject to 5% monthly interest.
Accounts 30 days overdue or with an outstanding balance exceeding $300 will be placed on hold until payment is received or satisfactory payment arrangements have been made.
If the Client requires bookkeeping, income tax preparation (T1/T2), or GST/HST services for periods more than one (1) fiscal year in the past, a $500 down payment is required before work begins. This down payment will be applied toward the total invoice for services provided.
Authorization for Automatic Withdrawal

By signing this Agreement, the Client authorizes the Service Provider to automatically withdraw payment for outstanding invoices from the Client's chequing account on file.

Invoices are generally issued weekly, and unless otherwise arranged, payment may be withdrawn from the chequing account on file upon issuance of the invoice.

The Client agrees to ensure sufficient funds are available to cover the withdrawal.

Clients who wish to make alternate payment arrangements must contact the Service Provider before the automatic withdrawal is processed.

Credit Card Authorization Option
If you prefer to have your payment charged to a credit card instead of your bank account, please email your credit card information or call our office at 506-854-6490 to provide the details securely.

Year-End Accounting
At the close of each fiscal year, the Service Provider will compile and prepare all necessary bookkeeping and financial data to be sent to a licensed accountant for T1 (personal) and/or T2 (corporate) tax filings, as applicable.

Record Retention
The Client is responsible for maintaining and securely storing all original records, receipts, invoices, and supporting documents related to their financial activities for a minimum period of seven (7) years, in accordance with CRA requirements.
Startup Support Plus does not retain original client records in our office. Any documents temporarily received for bookkeeping or accounting purposes will be returned to the Client upon completion of the work.

Termination
Either party may terminate this Agreement with written notice of 14 days. All outstanding fees will become immediately due and payable upon termination.

Confidentiality
All client information, records, and financial data shall remain strictly confidential and will not be shared without written consent, except as required by law.

Your Sincerely,